Privacy Policy for Copient.ai

Effective Date: July 29, 2025

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Copient AI LLC (“Copient.ai," “Copient,” "we," "our," or "us") respects your privacy. This Website Privacy Policy describes how we collect, use, and disclose personal data when you visit or interact with our website, located at www.copient.ai (the "Site"). This policy does not cover our products or platform services, which are governed by our Product Privacy Policy.

1. Information We Collect

We collect limited personal data from Site visitors ("Prospects"):

• Automatically collected data: IP address, browser type, device information, pages visited, and activity logs via cookies and analytics tools.
• Information you provide: When you fill out forms (e.g., contact forms), sign up for newsletters, or register for events, we may collect your name, email address, phone number, organization, and communication preferences.

2. How We Use Your Information

We use personal data to:

• Provide, manage, and improve our Site.
• Analyze traffic and site usage trends.
• Communicate with you about inquiries or events.
• Send marketing or promotional communications (if opted in).
• Comply with legal obligations.

3. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Ensure Site functionality.
• Remember your preferences.
• Perform analytics to understand Site usage.
• Support marketing efforts.

You may manage cookies through your browser settings. Certain essential cookies cannot be disabled.

4. Data Sharing

We may share personal data with:

• Service Providers: Website hosting, analytics, marketing, and communication providers.
• Event Sponsors or Partners: When you sign up for co-hosted events (with your consent).
• Legal or regulatory authorities: When required by law.

We do not sell personal data collected through the Site.

4A. Third-Party Links 

Our Site may contain links to third-party websites, tools, or services that are not owned or controlled by Copient.ai. We are not responsible for the privacy practices, content, or security of those third-party sites. We encourage you to review the privacy policies of any third-party websites you visit before providing them with your personal data.

5. Data Security

We implement reasonable safeguards to protect your information from unauthorized access, loss, or misuse. However, no system is completely secure.

6. Data Retention

We retain your data as long as necessary to fulfill the purposes for which it was collected or as required by law.

7. Your Rights

Depending on your location, you may have rights to:

• Access or correct your information.
• Opt out of promotional emails.
• Request deletion of your data.

To exercise your rights, contact: privacy@copient.ai

7A. Additional Rights for EEA, UK, and California Residents 

If you are located in the European Economic Area (EEA), United Kingdom (UK), or California, you may have additional rights under applicable privacy laws, such as the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA), including the right to:

• Request access to the personal data we hold about you;
• Request correction or deletion of your personal data;
• Object to or restrict the processing of your personal data;
• Withdraw consent where processing is based on consent;
• Request data portability;
• Opt out of the sale or sharing of your personal data (for California residents);
• Lodge a complaint with a supervisory authority (EEA or UK residents).

If you wish to exercise any of these rights, please contact us at: privacy@copient.ai. We may verify your identity before responding to your request, and in some cases, we may refer your request to our data controller or customer (if applicable).

8. Updates to this Policy

We may update this Website Privacy Policy from time to time. Changes will be posted on this page with an updated effective date.

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9. Contact Us

If you have questions or concerns, contact us at: privacy@copient.ai